Air Lease Eumestat UoG City of Phoenix House of Commons FDA USA Cancer Research UK INEOS Advantest DLF India Hays Recruitment McAllister Olivarius Struckton Rail Germany AUS gov UHD BAE Systems All state PoolRe Babcock International Belfast City Council Capgemini Airtel Corporation India Guidehouse Cintas Alira Health GAP Toyo Engineering DSOA

A unified platform to manage all stages of your content lifecycle.

Enterprise content is growing rapidly across legacy ECM platforms, file shares and Microsoft 365 environments such as SharePoint, Teams and OneDrive. Rising storage costs, fragmented governance and inconsistent data quality make modernisation complex, increasing risk and limiting the value organisations can realise from Copilot and AI.

Proventeq’s Content Productivity Suite (CPS) is a unified platform for M365 migration, governance, storage management and AI readiness. By combining intelligent migration, embedded governance and ongoing optimisation within a single orchestrated platform, CPS reduces cost and risk while creating a trusted foundation for productivity and AI-driven value.

Reduce Cost. Strengthen Control. Enable AI.

CPS delivers measurable savings, stronger Microsoft 365 governance and secure, AI-ready content foundations.

Reduce Cost and
Optimise Storage

Eliminate low-value content and reclaim control of storage, licensing and cloud spend.

  • Reduce ROT content by up to 33%
  • Free up 40%+ of long untouched content
  • Save up to $1.6M per petabyte through smarter retention and optimisation

Strengthen Governance
and Reduce Risk

Establish consistent lifecycle control, access governance and policy enforcement across your content estate.

  • Bring unmanaged sites and Teams under governance
  • Reduce oversharing and protect sensitive information

Enable AI and
Improve Productivity

Build trusted, structured and secure content foundations that allow Copilot and enterprise AI to deliver meaningful results.

  • Close data readiness gaps
  • Improve AI accuracy and reliability

Our Platform

From SharePoint migration and Microsoft 365 governance to AI innovation, the CPS platform connects your content ecosystem into a secure, automated and future-ready environment.

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Key Capabilities

Powerful, integrated capabilities for SharePoint migration and Microsoft 365 governance, designed to reduce risk, optimise storage and enable secure, AI-ready content.

Content Insights
  • Document Storage Analytics
  • Email Usage Insight
  • M365 License Optimization
Migration Accelerator
  • 20+ ECM/EFSS Connectors
  • Classification, format conversion and high-performance migration
Content Monitor
  • Delegated Monitoring & Governance
  • Access control & Approval
  • Storage Footprint Analysis
Governance Provisioning
  • Security and oversharing monitoring
  • Policy-driven provisioning and remediation
ROT Management
  • Security and oversharing monitoring
  • Automated ROT detection & removal
Copilot Agents
  • AI Assistant (Teams)
  • Copilot Agent Integration
  • Enterprise AI Search
     
Copilot Accelerator
  • Adaptive Card Notifications
  • Natural Language Governance
Copilot Connectors
  • Copilot Connectors (20+)
  • Cognitive Search Integration

Customer success

Organisations are using the Content Productivity Suite to modernise content at scale while delivering measurable cost and storage savings. For enterprise environments, this means reducing licensing overhead, optimising storage and completing complex migrations with confidence.

In the spotlight: AvalonBay

This project is saving us about $100,000 in licensing annual costs, 20TB of storage, and countless hours. Proventeq is a team of professionals that I would recommend any time, for similar projects.
- Sorin Bodea, Director of IT Security Operations
View the case study
AvalonBay

AvalonBay Communities Inc, an equity REIT, develops, redevelops, acquires and manages distinctive apartment homes in some of the best locations in the USA.

Solution provided

Migrated to SharePoint Online

Built for organisations of every size

The Content Productivity Suite scales to meet organisations at different stages of maturity, from focused departmental modernisation through to enterprise-wide transformation and AI enablement. Each tier addresses distinct challenges while providing a clear path to grow over time.

Business tier

50 – 500 Users
  • • Ideal for single departments or
    smaller teams
  • • Supports environments with up to 1TB of content
  • • Includes governance monitoring and metadata restructuring
  • • Provides migration automation and reporting insights
  • • Includes 20+ ECM connectors for structured content migration
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Enterprise tier

500 – 2,000 Users
  • • Ideal for multi-department or multi-site environments
  • • Supports environments with 1–5TB of content
  • • Includes ROT analysis and lifecycle governance capabilities
  • • Enables automation through APIs and orchestration
  • • Prepares your environment for secure Copilot adoption
Get a Quote

Enterprise+ tier

2,000+ Users
  • • Designed for enterprise-wide deployments and complex environments
  • • Supports environments with 5TB+ of content
  • • Includes policy-driven governance and automated remediation
  • • Enables advanced automation across the content lifecycle
  • • Provides AI-ready foundations with Copilot and enterprise search integration
Get a Quote

 

 

CPS Platform Features

The Content Productivity Suite brings together insight, governance, automation and AI readiness within a single,
orchestrated platform. Rather than isolated point solutions, capabilities are connected through a
unified orchestration layer that applies consistent policies, workflows and intelligence across the entire content lifecycle.

 

  Feature Business Enterprise Enterprise+
Automation and
AI Readiness		 AI Plug-ins
Copilot AI Agent - - ✔
Copilot (Graph) Connectors (20+) ✔ ✔ ✔
AI Search integration for Enterprise knowledge management - - ✔
Automation
Task Scheduling ✔ ✔ ✔
Integration APIs & Orchestrator - ✔ ✔
Governance and
Optimization		 Governance
Security and Oversharing Monitoring ✔ ✔ ✔
Managed Provisioning ✔ ✔ ✔
Rules-based Governance and Remediation - - ✔
Optimizer
ROT Analysis & Removal - ✔ ✔
SPO Restructuring & Metadata Enrichment ✔ ✔ ✔
SPO Archiving to Non-Microsoft stores - - ✔
Migration and
Modernization		 Insights
Document Storage Analytics ✔ ✔ ✔
Multi-ECM document structure and usage reports ✔ ✔ ✔
M365 License Optimization - - ✔
Migration Accelerator
20+ ECM Connectors ✔ ✔ ✔
Classification Engine, Format conversion ✔ ✔ ✔
In-flight application of Purview labels (Sensitivity and Retention) - ✔ ✔
High-Performance Engine ✔ ✔ ✔


 

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Next Steps

Discover how to reduce cost, risk and complexity across your content estate.

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