Alira Health

Cloud Office Modernization

Key Results
Alira Health image left shadow
Alira Health top right square
saved in cost
saved in costs
users benefited from improved efficiency
users benefited
from improved efficiency
50% less time spent on document searches
reduction in document
search time

Client Profile

Alira Health is a global healthcare firm whose mission is to humanize healthcare and life sciences in partnership with patients. They provide consulting and clinical services enabled by technology and real-world evidence.

After acquiring a company using Citrix ShareFile, Alira Health managed two separate storage ecosystems: ShareFile and their existing SharePoint. This dual system introduced complexities in their content management processes, leading to higher licensing costs, which needed to be addressed.

They consulted Proventeq to support them in migrating their extensive data from Citrix ShareFile to SharePoint. We provided what is described as “critically important support around the challenges of loading data, identifying potential migration errors and resolving data quality issues,” which contributed to a successful migration.

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LOCATION

USA

SECTOR

Pharmaceutical Manufacturing, Consulting, Healthcare,
Life Sciences

SOURCE

Citrix ShareFile

DESTINATION

SharePoint Online

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Alira Health's Unique Challenges

Proventeq your digital transformation partner
Complex legacy system

The complexities of their legacy system presented data errors, resulting in a failed initial attempt to migrate to SharePoint. Our client turned to us for expert support in successfully managing the transition and achieving their goal.

Multiple sources of truth

Alira Health needed to consolidate content from ShareFile to SharePoint and achieve a 'single source of truth,' ensuring all users operated within the same data ecosystem while reducing licensing costs.

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Solving Alira Health Unique Challenges

Proventeq's Solution

Discovery & analysis

Our migration experts conducted a comprehensive analysis using the Proventeq Content Insights tool to identify and mitigate potential data quality issues as a result of the complexity of their legacy system.

A single source of truth

Content was classified, transformed, consolidated and enriched into SharePoint as a central repository. This supported Alira Health's goal following the business merger and acquisition.

Content restructuring

While some content was migrated 1:1, unorganized content required restructuring to enhance discoverability, sharing and collaboration. Simplified folder structures were implemented to improve navigation and accessibility in SharePoint Online.

Security & compliance

Our team provided a unique level of security throughout the migration process. By integrating metadata from the source to destination system, we were able to migrate content with the same security permissions.

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The Results

Reduced costs for ECM ownership

By moving content from ShareFile to SharePoint Online, Alira Health unified its content platforms into one ecosystem and reduced the cost of licensing and maintenance, saving over $ 10,000.

Enhanced employee experience

SharePoint's collaborative tools, including co-authoring and advanced search, have enabled more than 600 users to work remotely, streamlining document workflows and fostering a strong collaborative culture.

Improved security and efficiency

Robust security features and streamlined workflows in SharePoint have ensured advanced data protection and improved operational efficiency, using permissions, compliance controls and automations.

We successfully centralized users into a shared environment, achieving our objectives of improved efficiency and safety while providing simultaneous remote training to all staff.

Jonathan Saltori,

Knowledge Management Lead

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Our them identified and addressed versioning issues by using a SQL server, successfully mapping and migrating only the latest version of data.

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