Proventeq helps law firms and legal departments modernize their knowledge foundation, turning fragmented content into a governed, AI-ready knowledge ecosystem.

Migrate legacy document management platforms, govern email at scale, and create the information architecture needed for Microsoft Copilot and AI to deliver value for fee earners and knowledge workers.

5+ systems

used by average legal firm to manage case information

90%

of legal professionals spend 30+ mins/day locating documents

20+ hrs

saved per lawyer per month via governed email filing, per Colligo

Your lawyers can’t find what they need. Neither can your AI.

The challenge facing most firms is not AI adoption. It is information fragmentation. Legal information is spread across multiple systems, email remains difficult to govern, and matter knowledge is often trapped in disconnected repositories. AI can only work with information it can find, access, and trust.
Legacy DMS Platforms Locking Away Knowledge

iManage, eDOCS, OpenText and similar legacy systems predate AI by two decades. Workspaces are fragmented, metadata is inconsistent, and classified content cannot be indexed by Microsoft Copilot or any AI search layer. Decommissioning these systems safely, all without losing a single file, version or permission, is the critical first step.

→ Proventeq migrates iManage, eDOCS and OpenText to Microsoft 365 with full fidelity, matter-centric IA and governance preserved.

Email as the Ungoverned Legal Record

Email is the primary communication channel for legal work, yet 43% of matter-critical email is never filed into a system of record. Unfiled email means AI has an incomplete picture of every matter. It means e-discovery risk. It means lawyers spend 30+ minutes a day searching inboxes instead of advising clients.

→ Colligo Email Manager auto-files matter email from Outlook into SharePoint, with metadata enforcement and AI-ready structure applied at the point of capture.

Information Architecture That Breaks AI

Counterparties filed under six different names. Executed agreements mixed with drafts. Amendments with no relationship to parent documents. Inconsistent metadata across matters and offices. When AI is deployed on this disorder, the results are often incomplete, inconsistent, or simply wrong.

→ Proventeq restructures information architecture during migration, applying consistent metadata, taxonomy and document classification before any AI is deployed.

Shadow Card

Build the Knowledge Foundation. Then Activate AI.

AI tools for legal are advancing fast - Harvey, Microsoft Copilot for Legal, and dozens of specialist applications. But every one of them depends on the same thing: governed, structured, complete knowledge. We build that foundation first.
Modernise Your Legal DMS

We migrate legacy document management systems — iManage, eDOCS, OpenText, NetDocuments and others to Microsoft 365 SharePoint Online. Matter-centric information architecture is designed upfront. Metadata is preserved, enriched and standardised. Security permissions, version history and audit trails are maintained with zero data loss.

  • iManage → Microsoft 365 Migration
  • eDOCS → SharePoint Online
  • Multi-entity content segregation
  • Matter-based workspace architecture
  • Automated metadata enrichment

Govern Email & Ongoing Content

Migration is one part of the challenge. The other is the daily flood of email, documents and communications that must be filed, classified and governed in real time. Colligo Email Manager integrates with Outlook to auto-file matter email into SharePoint, with metadata, sensitivity labels and retention applied at the point of capture. Lawyers file compliantly without switching tools.

  • Colligo Email Manager for Outlook
  • Auto-file matter email into SharePoint
  • Enforce metadata & retention at capture
  • Conflict checking & version control
  • AI-ready, structured email records

Deploy AI on Trusted Knowledge

With clean, governed, matter-centric knowledge in Microsoft 365, your firm can deploy Microsoft Copilot for Legal, Proventeq’s Agentic AI Foundry workflows, and specialist legal AI tools with confidence. AI can now search across matters, surface precedents, draft summaries and identify risks; grounded in complete, trustworthy knowledge rather than fragmentary data.

  • Microsoft Copilot for Legal deployment
  • Proventeq Agentic AI Foundry
  • Matter knowledge search (AI Search)
  • Document summarisation & drafting
  • e-Discovery readiness

Proventeq Partner | Colligo

Closing the Email Governance Gap

Proventeq handles legacy DMS migration - the big, complex, one-time transformation. But legal knowledge governance is also an ongoing challenge. Every day, your fee earners generate hundreds of matter-critical emails that need to be filed, classified and governed. That’s where Colligo Email Manager comes in.

As a Proventeq partner, Colligo extends Microsoft 365 with intelligent email filing capabilities purpose-built for legal teams. Lawyers file directly from Outlook, with no app switching, no manual classification errors. Email becomes a governed legal record, properly linked to matters, discoverable in e-discovery, and structured for AI retrieval.

Auto-File from Outlook
File emails and attachments to SharePoint matter workspaces without leaving Outlook. One-click or scheduled bulk filing for high-volume inboxes.
AI-Ready Email Records
Emails are filed with consistent metadata, sensitivity labels and retention applied at capture; making them immediately accessible to Microsoft Copilot and legal AI tools.
Conflict Checking & Governance
Built-in duplicate detection prevents multiple copies of the same email appearing across matter workspaces. Governance is enforced, not optional.
Proven Time Savings
Legal teams using Colligo save 20+ hours per lawyer per month on email filing; leaving more time for client-facing work and matter progression.
20+ hrs
saved per lawyer per month
500 hrs
per month across one legal organisation
80 hrs
per person per year (L. Fournier legal department)

AI Agents Need Better Information, Not Better Prompts

AI agents are only as effective as the information they can access. By migrating matter content to Microsoft 365, governing email with Colligo, and creating a clean information architecture, firms can deploy legal-specific AI agents that deliver real operational value. Proventeq's Agentic AI Foundry builds and deploys these solutions on Microsoft Azure AI Foundry and Microsoft Copilot.
Matter Knowledge Agent

Answers natural language questions across all matter documents, emails and precedents using Microsoft Copilot and AI Search. Surfaces relevant clauses, past advice and related matters instantly, all grounded in governed SharePoint content.

Contract Review & Drafting Agent

Drafts first-cut contracts from precedent libraries, flags non-standard clauses, and summarises key obligations, risks and renewal dates across large contract portfolios.

e-Discovery & Due Diligence Agent

Rapidly identifies, categorises and reviews matter documents for litigation or transaction due diligence. Privilege review support with AI-flagged sensitivity classifications before human review.

Regulatory Compliance Agent

Monitors matter documents and email against retention schedules, GDPR obligations and SRA requirements. Flags overdue actions, missing consents and policy exceptions automatically.

Knowledge Management Agent

Surfaces institutional know-how, precedents and research notes from across the firm’s SharePoint knowledge base; making experience searchable and accessible to every fee earner, not just those who happen to know it exists.

New Matter Intake Agent

Automates new matter workspace creation in SharePoint; provisioning templates, permissions and Colligo email routing from the practice management system, so lawyers start working immediately without IT involvement.

Trusted by Law Firms and Legal Organisations Across the UK, Ireland and Beyond

Find out how we help our clients across the globe achieve their content migration goals.

A Complete Legal Knowledge Stack — Migration to AI

No other partnership combines Proventeq’s legacy DMS migration expertise with Colligo’s email governance capabilities and Proventeq’s AI enablement services; giving law firms and legal organisations a single, accountable path from legacy systems to AI-powered legal practice.

Proventeq

  • iManage → Microsoft 365 Migration
  • OpenText / eDOCS / Hummingbird Migration
  • Matter-Centric Information Architecture
  • Microsoft Purview Governance & Compliance
  • Proventeq365 AI Readiness Platform
  • Microsoft Copilot for Legal Deployment
  • Agentic AI Foundry for Legal Workflows

Colligo

  • Email Manager for Microsoft 365
  • Auto-Filing from Outlook to SharePoint
  • AI-Ready Email Governance
  • Metadata Enforcement at Capture
  • Bulk & Scheduled Email Filing
  • Conflict Checking & Deduplication
  • Matter Email Search from Outlook
18+
Years Legal DMS Experience
30+
Countries Served
ISO 27001
Certified
Microsoft
Solutions Partner
Gartner & Forrester
Recognised
Swoosh Curve
Start Your AI Readiness Journey Today

Get a free, personalised Data Maturity Assessment and understand exactly where your data estate stands — and what's needed to unlock AI at scale.

Book Your Free Assessment