The European Organization for the Exploitation of Meteorological Satellites (EUMETSAT) supplies weather and climate-related satellite data, images, and products to the National Meteorological Services of our Member States in Europe, and other users worldwide.
EUMETSAT operates geostationary satellites over Europe, Africa and the Indian Ocean. EUMETSAT, an international organization from the space industry has been using Hummingbird document management (HDM) to manage their strict document policies and security.
Their corporate strategy warranted a move to an Oracle platform which included migrating all the data from Hummingbird DocsOpen to Oracle UCM 11g (UCM). Since the HDM application was customized for the organization, moving data to UCM posed real challenges.
Around half a million documents with multiple revisions had to be migrated with all the attributes, relations, attachments, access rights, and audit history. Other data like users, groups, personal workspaces, and saved searches had to be migrated. The architecture of HDM and UCM are natively different, which meant various types of complex mappings were required to move the documents.
Eumetsat’s Unique Challenges
Discovery & analysis
Our Discovery tool helped to analyse all available documents in Hummingbird, enabling the identification of any inconsistencies in metadata, content and permission. Numerous reports were generated to identify data corruption and distribution of relevant metadata.
A large volume of versioned content
Around half a million documents with multiple revisions had to be migrated with all its attributes, relations, attachments, access rights, and audit history.
Different HDM & UCM architecture
The architecture of HDM and UCM was natively different, which meant various types of complex mappings were required to move the documents.
Complicated UCM mapping
The permission structure in HDM did not have a straightforward mapping onto the UCM permission structure or its permission inheritance.
Discovery & analysis
After meeting with the client’s team to understand their migration requirements, Proventeq performed a full discovery and analysis of content with Content Analyser to identify and understand the existing content landscape.
Information architecture optimization
Classification and separation of data were efficiently processed to meet the demands of accessibility and navigation within the new architecture.
Migration Accelerator’s pilot migration feature allowed full mapping of all content and proved the revised content architecture worked according to business expectations prior to live migration; keeping their business operational on their existing ECM system before go-live.
Security & compliance
During the migration, we enriched and restructured their content via classification, security remapping, metadata and taxonomy. We also moved documents from the common object store to customer specific document libraries to ensure security and compliance.
Relationships & integrity
Metadata from different profiles was consolidated and standardized in Oracle UCM. All relationships like content hierarchy, attachments, related items etc. were converted to a UCM equivalent relationship.
Automation of complex content migration processes for the heavily customized version of Hummingbird ensured reduced effort and delivered savings of cost and time.
The ‘automated migration’ and ‘delta management’ proved useful for the organization to adopt Oracle UCM without any significant downtime.