Storage growth is silently inflating your Microsoft 365 bill.

Most Microsoft 365 estates carry significant redundant, obsolete and trivial content. Proventeq365 Storage Optimization gives you the discovery, automation and policy controls needed to reduce storage costs across Microsoft 365.
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Find it. Fix it. Keep M365 lean.

Proventeq365 delivers hard cost savings, better user experience and a more sustainable Microsoft 365 estate - measured and reported.
Identify & remove ROT
Identify & remove ROT

Discover and safely remove redundant, obsolete and trivial content to reduce risk, clutter and unnecessary storage consumption.

Reduce storage and licensing costs
Reduce storage and licensing costs

Lower storage overheads and optimise Microsoft 365 licensing by archiving or disposing of low‑value content intelligently.

Improve content structure & findability
Improve content structure & findability

Organise content into logical, well‑structured locations so users can quickly find what they need and work more efficiently.

Optimised for Intelligent Storage & Archiving

Designed to reduce sprawl, control costs and structure content for long‑term value and performance.
Identify & Remediate ROT

Analyse legacy environments to identify redundant, obsolete and trivial content driving cost and risk. 

Reduce storage footprint

Eliminate unnecessary content and optimise storage usage across Microsoft 365 and legacy systems. 

Modernise content structure

Transform legacy folder structures into scalable, searchable SharePoint information architecture. 

Automate archival strategies

Move inactive or regulatory-bound content into compliant archives based on policy and usage patterns. 

Enrich content with metadata

Apply automated tagging and classification to improve discoverability and downstream AI readiness. 

Policy-based content cleanup

Reduce storage costs while minimising legal, compliance and oversharing risks. 

Swoosh Curve
Take control of your content across Microsoft 365

Discover how to reduce cost, risk and complexity and
prepare your content for AI.

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Customer Success Stories

Find out how we help our clients across the globe achieve their content migration goals.

Proventeq365 Complementary Capabilities

End‑to‑end capabilities that turn Microsoft 365 into a secure, governed and Copilot‑ready platform.
Content Migration
Content Migration

Move content from legacy systems and file shares to SharePoint, teams and OneDrive.

Find out more
Governance & Compliance
Governance & Compliance

Build the rules and permissions necessary to establish full control of your entire 
content estate.

Find out more
Copilot Readiness
Copilot Readiness

Get maximum value from AI with well structured and managed content.


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Blogs & Resources

Stay at the cutting edge of Content Services.
View all resources
Blog
Proventeq CTO to Speak at ECS 2026: Tackling Microsoft 365 Governance for AI-Ready Results

Yellow Folder
Blog
Long Live the Yellow Folder

What 25 Years of SharePoint Taught Us About AI-Ready Enterprises

Blog
The 5Cs Modern Workplace Framework: A Strategic Roadmap for Microsoft 365 & Copilot

Frequently Asked Questions

How do I identify and remove ROT (Redundant, Obsolete, and Trivial content) in SharePoint, Teams and OneDrive?
How does Proventeq365 help reduce Microsoft 365 storage costs?
Does Proventeq365 support ongoing optimisation after migration?