Air Lease
Migration from iManage to SharePoint Online
The challenges of migrating from iManage to SharePoint
Inefficient management and support
iManage system support relied on an external party, which restricted their capabilities and reactiveness, leading to delays in updates. Now Air Lease are able to support their new SharePoint platform internally.
Business Executive buy-in
Directors and legal team, although frustrated with facets of iManage, were used to it after ten years and nervous about the potential disruption of migration After evaluating the success of Proventeq’s proof-of-concept the business was won over to SharePoint.
Specific legal date requirements
Other companies they spoke to could not retain dates on documents – date created; date modified. But Air Lease wanted to keep all of their meta data. Proventeq were able to do this by tailoring the SharePoint architecture to Air Lease’s specific requirements.
Limited reporting impacting productivity
Air Lease’s legacy iManage system didn’t have an inbuilt reporting function, which restricted the optimisation capabilities of the business systems team. The reporting functionality in SharePoint driven by PowerBI integration now gives Air Lease deep insight into their content and its usage.
Proventeq's Solution
Maintaining business continuity and productivity
Discovery and analysis
After meeting with the client’s team to understand their migration requirements, Proventeq performed a full discovery and analysis of content with Content Analyser to identify and understand the existing content landscape.
Information architecture optimisation
Classification and separation of data was efficiently processed to meet the demands of accessibility and navigation within the new SharePoint architecture.
Pilot migration
Migration Accelerator’s pilot migration feature allowed full mapping of all content and proved the revised content architecture worked according to business expectations prior to live migration; keeping their business operational on their existing ECM system before the go-live of SharePoint Online.
Full fidelity live migration
Once the team at Air Lease were satisfied with the migration design and target system architecture, Migration Accelerator was utilised to execute a full fidelity migration with an item-level audit trail. This ensured that all items were successfully migrated.
We’re going to continue to use SharePoint for years to come.
- Pinella Shapiro, Assistant Vice President, Business Systems, Air Lease
The Results
Increased productivity
"Over the long term we will be more productive because SharePoint is so much more integrated with the overall environment that we are in. It will make life easier."
New reporting functionality
“[Reporting] simply didn't exist before in iManage. With SharePoint and PowerBI we get a lot more tools to run integrity reports and overall do different types of searches using the reporting tool."
Global multi-device availability
Native integration with Microsoft 365 removes the need for additional plugins on individual computers, plus it's cross-device versatility is an unforeseen necessity to enable remote working. "All in all, we found the SharePoint interface was more intuitive and easier to use."
