Schreiber Foods

Streamlined Collaboration, Improved Search and Strengthened Security achieved through an Oracle UCM to SharePoint Online Migration

documents
migrated

5K users can find and share content easily

users benefited from
improved efficiency

less time spent
on document searches

Client Profile

Schreiber Foods is a global leader in producing Diary items such as cream cheese, natural cheese, processed cheese, beverages, and yogurt. Operating across five continents, serving food in over 95 countries employing over 10,000 people, collaborating with major retailers, restaurants, distributors, food manufacturers and non-profits worldwide. Schreiber Foods have integrated third-party logistics, co-packing and refrigeration into its operations.

They faced challenges including enabling users in various departments to collaborate on extensive datasets across disparate systems (Oracle UCM and network drives). They planned to transition to SharePoint to allow better integration, collaboration, easy access to data, improve security and achieve operational efficiency. Recognizing Proventeq's experience and expertise in ECM modernization, Schreiber Foods consulted us for support in navigating this transition.

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LOCATION

USA

SECTOR

Manufacturing

SOURCE

Oracle UCM

DESTINATION

SharePoint Online

Schreiber Foods' Unique Challenges

Disparate storage systems

With a large database of 3 million documents stored across their Oracle UCM system and other network drives, they needed a more structured data system.

Limited document collaboration

To ensure effective document retrieval and collaboration among teams, Schreiber foods had to consolidate, enrich, restructure and migrate data to a more modern cloud-based platform.

Complexities with integrating third-party systems

Schreiber Foods required a flexible system which could support their business needs, including easy integration with other third-party systems and their line-of-business (LoB) applications.

Data accountability required

It was essential to remodel security, enable access controls and user permissions to help fortify their data protection, ensure data integrity and meet compliance requirements.

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Proventeq's Solution

Discovery & analysis

We performed a comprehensive data discovery session to help our team to identify and remove any unwanted data across their disparate systems and determine which high-value data needed to be migrated to the new environment.

Restructuring & optimization

Data was first structured, followed by us transforming SharePoint's information architecture to meet Schreiber foods bespoke needs facilitating easy content search and enhancing collaboration across sites.

Customization & integrations

Post-migration customizations were set up to allow for native integration with M365 tools and other LoB apps. Our specialists helped to tailor their migration to meet their specific business needs through custom workflows and metadata.

Item-audit trail

An item-level audit was performed to ensure every content asset was successfully transformed and migrated to comply with the constraints of the new environment, ensuring data compliance, security and accountability.

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The Results

Improved team collaboration

SharePoint Online has enhanced our client's collaborative needs by integrating seamlessly with Microsoft tools such as Teams, providing a centralized hub for file sharing. Its intuitive user interface has improved the user experience with easy navigation.

Smarter content with enhanced search

Migration Accelerator’s OCR functionality has the power to consolidate content intelligently to cloud platforms including SharePoint Online, enabling quick document findability from a centralized system. With SharePoint's advance AI search capabilities, users can find the information they need on time.

Enhanced security & compliance

SharePoint Online offers granular permissions to restrict access to Schreiber Food's sensitive business documents, including built-in compliance features in Microsoft 365, which enables the company to meet regulatory requirements.

The migration process could have taken much longer due to the extensive metadata and clean-up required from past versions. However, Proventeq ensured a smooth transition, and their team was consistently prompt in resolving reported incidents.

Josh Hayden,

Software Developer

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Leveraging our ECM modernization expertise and Content Productivity Suite (CPS), helped Schreiber Foods enhance their document management process, enabling efficient collaboration, content search, and user experiences.

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