University of Leeds
Modernising Enterprise Information Management Through Microsoft 365
Client Objectives
Modernise Institutional Information Management
Create a modern Microsoft 365 information platform that simplifies institutional information management, reduces reliance on legacy technologies such as Documentum and supports the University's long-term digital transformation strategy. Microsoft 365 also integrates with their SAP platform as the University's system of record, helping to ensure trusted information remains connected across core business processes records.
Deliver a Better Digital Experience for Students
Modernise the management of student admissions, academic records and onboarding information while supporting the trusted services relied upon by students and university staff.
Improve Operational Efficiency
Simplify information management across student services, finance, human resources and professional services while maintaining continuity across day-to-day operations.
Reduce Technology Cost and Complexity
Consolidate enterprise information within Microsoft 365 to reduce ongoing operational costs and simplify the University's technology landscape.
Create a Foundation for Future Innovation
Establish a secure, scalable Microsoft 365 platform capable of supporting stronger governance, automation and future AI initiatives.
Delivering the Transformation
Delivered a Structured, Low-Disruption Modernisation Programme
Proventeq worked closely with the University to deliver the transformation through a phased programme that modernised enterprise information management without disrupting critical university operations. This approach enabled the University to move from fragmented and legacy document repositories, including Documentum, towards a more consistent Microsoft 365 information management platform, while maintaining continuity for staff, students and service teams.
Aligned Information Management to Higher Education Services
The programme was shaped around the way higher education services manage information across the student lifecycle. This included simplifying how student intake, admissions, onboarding and academic records are captured, governed and accessed, helping the University reduce manual handling and provide a more consistent information experience for students and staff.
Sustained Self-Service Access Through Banner and Integration with the Information Management System
By aligning information management with Banner-based student services and Microsoft 365, the University strengthened the foundations for self-service access to trusted information. Staff could continue to work through familiar operational systems, while information was better organised, governed and available through the modern Microsoft 365 platform.
Connected SAP Business Process Records with Microsoft 365 and d.velop Solutions
With SAP as the University’s system of record, the d.velop solution integrated SAP with SharePoint and Microsoft 365, allowing SAP-driven workflows to manage documents directly in Microsoft 365. This created connected, consistent records across finance, HR, and student services, giving staff reliable access to critical information within their everyday systems.
Established a Scalable Platform for Governance, Automation and Future Innovation
With enterprise information consolidated and connected across Microsoft 365, the University established a stronger foundation for governance, automation and future digital services. The platform provides a scalable basis for improving information control, supporting process efficiency and preparing for future AI-enabled services as the University’s digital transformation continues.
