Guidehouse
Cloud Office Modernization
Guidehouse's Unique Challenges
High cost with license duplication
Already using and paying for Microsoft 365 licenses for email and collaboration, Guidehouse had access to a SharePoint platform they weren’t utilising. If they retained all their legacy Citrix ShareFile system, they would have to pay to maintain both. Which at their current headcount would be an additional annual cost of $1 million. A compelling argument for migration.
GCC High compatibility required
Many migration tools are built to migrate to Microsoft 365 Global, but almost none natively work with Microsoft 365 Government due to its increased security and governance complications. Neither did Migration Accelerator until Proventeq’s engineers listened to Guidehouse and quickly redeveloped the tools capability to connect with the US Office 365 Government Cloud.
Proventeq's Solution
IA optimization
Classification and separation of data were efficiently processed to meet the demands of accessibility and navigation within the new SharePoint architecture, hereby creating a simplified structure.
Pilot migration
Migration Accelerator’s pilot migration feature allowed full mapping of all content and proved the revised content architecture worked according to business expectations before the live migration, keeping their business operations on their existing ECM system before the go-live of SharePoint Online.
Security & compliance
During the migration, we enriched and restructured their content via classification, security remapping, metadata and taxonomy. We also moved dossier documents from the common object store to customer-specific document libraries to ensure security and compliance.
Full-fidelity migration
Once the team at Guidehouse were satisfied with the migration design and target system architecture, Migration Accelerator was utilised to execute a full-fidelity migration with an item level audit trail. This ensured that all items were successfully migrated.
