Dubai Silicon Oasis Authority's Unique Challenges
Understanding of existing content
DSOA required an insight into the existing content, information architecture and ECM Features being used in IBM FileNet.
Inconsistence in data sources
Thorough assessment of source content to identify errors, inconsistencies, and relationships surrounding content.
High volume migration
With high volume on content in the source system, the solution would need to efficiently manage the migration of a large volume of content across multiple departments.
Optimizing the information architecture
There was an ineffective information management and governance strategy which needed to be optimized to match DSOA’s existing business processes.
Our Solution
Discovery & analysis
By undertaking a detailed analysis to illustrate DSOA’s content landscape and departmental use, our migration experts highlighted data inconsistencies and potential issues that required attention prior to DSOA’s migration.
Content mapping, flattening & tags
Content from various department folders within the FileNet was mapped and migrated to SharePoint site collections and sites. Content stored in hierarchical IBM FileNet folders was flattened and tagged with relevant metadata.
Document class consolidation
200 document classes were consolidated into less than 20 Content Types. This solution provided an expedited migration to SharePoint with the ability to migrate all relevant metadata alongside the newly classified content.
Metadata generation
Additional metadata was generated based on existing document class attributes. Invalid characters and patterns present were substituted prior to migration to ensure compliance with SharePoint’s file naming conventions.
