LifeArc
Significant Cost Savings and Improved Collaboration from a Documentum to
Microsoft 365 migration
Client Challenges
Complex legacy system
The complexity of our client's legacy systems demanded extensive data discovery and analysis, securing any critical content and restructuring Information Architecture (IA) for efficient storage and management within SharePoint Online.
Inefficient document
management system
Navigating the legacy system was a challenge, as browser plugin restrictions and complex folder structures made document access and file sharing difficult, extending search times, affecting user experience and limiting team collaboration.
Proventeq's Solution
Data discovery & transformation
Our team conducted a comprehensive discovery analysis to identify and resolve any potential data issues. The native Information Architecture (IA) and metadata were restructured, classified and optimized to enhance content management in SharePoint.
Enhancing user experience
We created a user-friendly system to enhance accessibility and navigation for our client, using SharePoint's modern framework and best practices for folder hierarchy. Our experts also enabled auto-tagging and co-authoring to streamline document retrieval, sharing and collaboration across departments.
Implementing security standards
Documents were secured by translating security policies in Documentum to align with strict regulatory requirements for our client's departments in the SharePoint environment. We also implemented advanced security features in SharePoint to help LifeArc meet compliance standards.
Ensuring data integrity
Every stage of the migration process was validated to ensure data integrity. Third-party systems, including their intellectual property management platform integrated into their business workflow, were updated to comply with system and regulatory requirements.
