Capgemini
Documentum to SharePoint Online & Documentum to Projectwise
The challenges of migrating from Documentum to SharePoint Online and Documentum to Projectwise
A large volume of data had to be migrated
More than 70TB of emails and documents were archived in the Documentum repository.
Tight timeframe for a large migration
Migration needed to be conceived, planned and executed prior to the imminent decommissioning of Documentum.
Complex storage infrastructure
Documentum files were stored and managed in a hybrid infrastructure between on-premises and Azure.
Content restructuring
Migration work had to be split across multiple site collections and libraries to stay within the SharePoint Online technical design recommendations.
Deep folder hierarchy
Folders and artefacts were excessively nested within the Documentum source platform making the content difficult to work with.
Proventeq's Solution
Enabling a smooth transition for the client to their new SharePoint Online environment
Discovery and analysis
After meeting with the client’s team to understand their migration requirements, Proventeq performed a full discovery and analysis of content with Content Analyzer to identify and understand the existing content landscape.
Information architecture optimisation
Classification and separation of data was efficiently processed to meet the demands of accessibility and navigation within the new SharePoint architecture.
Pilot migration
Migration Accelerator’s pilot migration feature allowed full mapping of all content and proved the revised content architecture worked according to business expectations prior to live migration; keeping their business operational on their existing ECM system before the go-live of SharePoint Online.
Full fidelity live migration
Once Capgemini’s team was satisfied with the migration design and target system architecture, Migration Accelerator was utilized to execute a full-fidelity migration with an item level audit trail. This ensured that all items were successfully migrated.
The Results
Consolidation of content for optimal collaboration
By moving content from Documentum to SharePoint online, we were able to help reduce the time the client spent searching for, and working with, content. We suggested the client take advantage of M365’s features, which provides a much better search experience instead of the legacy counterpart.
Significant cost-saving
The client was able to make significant licensing and infrastructure costs savings by decommissioning the IBM FileNet archiving & eDiscovery platform.
High throughput
High throughput migration with more than 1 million items migrated per day throughout the project. Multiple instances of Migration Accelerator were running in parallel to facilitate this outcome.
