Documentum to SharePoint Online & Documentum to Projectwise

Client Profile

Proventeq worked alongside Capgemini to support a leader in the construction sector in over 100 countries, known for improving the lives of communities through consulting, engineering, construction, operations, and program management

Engineering and Construction
SharePoint Online and Projectwise

Proventeq are a team of professionals that I would recommend anytime for similar projects.
- Digital Services Portfolio Leader, Client

Ready to give your users more?

Case study overview


To centralize content storage and enhance project collaboration, the client was looking to migrate a large volume of content from Documentum to SharePoint Online and Documentum to Projectwise.

The client chose Capgemini working in partnership with Proventeq to discover, analyze, transform and migrate their content to SharePoint Online. We not only met the challenges that the complex migration project presented, but also fully leveraged SharePoint’s content management and user productivity potential.

The challenges of migrating from Documentum to SharePoint Online and Documentum to Projectwise

A large volume of data had to be migrated

More than 70TB of emails and documents were archived in the Documentum repository.

Tight timeframe for a large migration

Migration needed to be conceived, planned and executed prior to the imminent decommissioning of Documentum.

Complex storage infrastructure

Documentum files were stored and managed in a hybrid infrastructure between on-premises and Azure.

Content restructuring

Migration work had to be split across multiple site collections and libraries to stay within the SharePoint Online technical design recommendations. 

Deep folder hierarchy

Folders and artefacts were excessively nested within the Documentum source platform making the content difficult to work with.

Proventeq's Solution

Enabling a smooth transition for the client to their new SharePoint Online environment

Discovery Analysis.png

Discovery and analysis

After meeting with the client’s team to understand their migration requirements, Proventeq performed a full discovery and analysis of content with Content Analyzer to identify and understand the existing content landscape.

Information architecture optimization

Classification and separation of data was efficiently processed to meet the demands of accessibility and navigation within the new SharePoint architecture.

information architecture.png
pilot migration.png

Pilot migration

Migration Accelerator’s pilot migration feature allowed full mapping of all content and proved the revised content architecture worked according to business expectations prior to live migration; keeping their business operational on their existing ECM system before the go-live of SharePoint Online.

Full fidelity live migration

Once Capgemini’s team was satisfied with the migration design and target system architecture, Migration Accelerator was utilized to execute a full-fidelity migration with an item-level audit trail. This ensured that all items were successfully migrated.

Content Integrator_0.png

The Results

Improve collaboration
Consolidation of content

By moving content from Documentum to SharePoint online, we were able to help reduce the time the client spent searching for, and working with, content.

Reduce Costs Case Study Result
Significant cost-saving

The client was able to make significant licensing and infrastructure costs savings by decommissioning the IBM FileNet archiving & eDiscovery platform. 

High-speed migration
High throughput

High throughput migration with more than 1 million items migrated per day throughout the project. Multiple instances of Migration Accelerator were running in parallel to facilitate this outcome.