Proventeq helped The Gap Partnership to improve their data discovery and visibility, improving productivity and centralized data management in their organization.
Case study overview
The Gap Partnership wanted to save costs and improve organization-wide communication and collaboration by using Microsoft Teams. To enable this, they decided to consolidate their global digital content estate to SharePoint Online and so needed to move their departmental storage from ShareFile, in addition to moving their network file shares.
The challenges of migrating from Citrix ShareFile to SharePoint Online
Consolidation of data during migration
Working with the employees of The Gap Partnership, we identified their active storage locations in either ShareFile or network shares and planned new target structures to accommodate this.
Maintain business continuity and reduce downtime
Departments had to be migrated in stages, allowing for the gradual decommissioning of legacy source locations and a smooth, swift transition to their new SharePoint sites.
Ensure data accuracy by maintaining cross spreadsheet links between XLS
Finance spreadsheets were required to maintain business-critical cross spreadsheet links, some of which were password protected - this was performed as part of their migration.
The hassle of re-applying permissions after the migration
Both existing permissions and ownership metadata needed to be replicated in the target environment.
Proventeq's Solution for The Gap Partnership
Enabling a smooth transition for the client to their new SharePoint Online environment
Information Architecture Consolidation
Workshops were held with departments to identify their business needs and to ensure all data from ShareFile and network shares was migrated.
Restructuring of content to suit each department’s requirements
Although some content was migrated 1:1, some unorganized content required restructuring to optimize its use and discoverability.
Full ShareFile migration
All data was moved away from ShareFile to SharePoint Online, allowing The Gap Partnership to make cost savings through decommissioning.