The Gap Partnership

Cloud Office Modernization

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Client Profile

The Gap Partnership is a global negotiation consultancy and training firm that specializes in helping organizations and individuals improve their negotiation skills and outcomes. They are known for their expertise in negotiation strategy, tactics, and training, and they work with a wide range of clients across various industries.

The Gap Partnership wanted to save costs and improve organization-wide communication and collaboration by using Microsoft Teams. To enable this, they decided to consolidate their global digital content estate to SharePoint Online and so needed to move their departmental storage from ShareFile, in addition to moving their network file shares.

Proventeq helped The Gap Partnership to improve their data discovery and visibility, improving productivity and centralized data management in their organization. The Gap Partnership worked with Proventeq to consolidate their digital content estate before migrating from Citrix ShareFile to SharePoint Online, achieving cost savings, and improving data discovery and accessibility in the target environment.




Management Consulting


Citrix ShareFile


SharePoint Online

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Gap Partnership's Unique Challenges

Consolidation of data during migration

Working with the employees of The Gap Partnership, we identified their active storage locations in either ShareFile or network shares and planned new target structures to accommodate this.

Maintain business continuity and reduce downtime

Departments had to be migrated in stages, allowing for the gradual decommissioning of legacy source locations and a smooth, swift transition to their new SharePoint sites.

Ensure data accuracy by maintaining cross spreadsheet links between XLS

Finance spreadsheets were required to maintain business-critical cross spreadsheet links, some of which were password protected - this was performed as part of their migration.

The hassle of re-applying permissions after the migration

Both existing permissions and ownership metadata needed to be replicated in the target environment.

Proventeq's Solution

Enabling a smooth transition for the client to their new environment.
Information Architecture Consolidation

IA Consolidation

Workshops were held with departments to identify their business needs and to ensure all data from ShareFile and network shares was migrated.

Restructuring of content

Although some content was migrated 1:1, some unorganized content required restructuring to optimize its use and discoverability and to suit each department’s requirements.

Restructuring of content

The Results

Improved productivity and centralized data management

With all data now in a central location, departments can work on their documents more productively and collaborate across the organization using proven M365 tools and protections.

Cost savings by decomissioning ShareFile

Content stored directly in Exchange Server as well as content referenced in external ScanPost database were consolidated and standardized along with all their metadata.

Improved data discovery and visibility

Users across the organization have been able to create landing pages to allow their colleagues to discover their data and ensure that data is visible only to the users who should have access.

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All data was moved away from ShareFile to SharePoint Online, allowing The Gap Partnership to make cost savings through decommissioning.

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