OpenText Content Manager to SharePoint Migration
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Guide
10 Reasons Why Legacy DMS Is Not Fit for Purpose in 2026
Discover the 10 biggest limitations of legacy document management systems and learn how modernising can reduce costs, improve governance, and create a stronger foundation for AI.
Download the Guide
Content Manager to SharePoint migration made easy
Migration Accelerator supports every stage of your move from OpenText Content Manager, Records Manager, or TRIM to SharePoint Online.
The migration process goes beyond copying documents. It helps you understand the source estate, resolve incompatibilities, design the target structure, map records information, migrate content, and validate the outcome.
The migration process goes beyond copying documents. It helps you understand the source estate, resolve incompatibilities, design the target structure, map records information, migrate content, and validate the outcome.
Discover and analyse
Build a clear inventory of the documents, records, versions, containers, classifications, and security information included in your Content Manager environment.
Use discovery and pre-migration checks to understand content volumes, identify migration risks, review source structures, and establish a reliable migration scope.
Key benefits
- Analyse records and content before migration
- Review classifications and container structures
- Identify potential SharePoint compatibility issues
- Support migration planning with detailed reporting
Restructure and transform
Transform legacy Content Manager classifications and containers into modern SharePoint sites, libraries, folders, document sets, and content types.
Use rules-based structure and metadata mapping to reorganise information according to your target information architecture rather than recreating every legacy structure exactly as it exists.
Key benefits
- Recreate or redesign source hierarchies
- Map classifications to target locations
- Transform metadata during migration
- Consolidate or simplify legacy content types
Preserve records context
Maintain the information users and records teams rely on by mapping important record properties to appropriate SharePoint fields.
Preserve relevant metadata, document versions, authorship information, dates, classifications, and other approved business context according to the agreed migration design.
Key benefits
- Map record metadata to SharePoint columns
- Preserve relevant document versions
- Retain created and modified information
- Maintain meaningful business classifications
Protect security and access
Translate Content Manager users, groups, and access rights into suitable Microsoft 365 identities and permission levels.
Validate target users and apply the agreed security model so migrated information remains accessible to the right people.
Key benefits
- Map source users and groups
- Translate permission types
- Validate target identities before migration
- Apply or inherit target permissions as designed
Minimise business disruption
Use phased migration, pilot validation, incremental discovery, and delta migration to support a controlled transition.
Migrate content in manageable stages while users continue working in the source environment, followed by an agreed final transition to Microsoft 365.
Key benefits
- Run pilot migrations before production
- Divide large estates into manageable jobs
- Capture new and changed source content
- Reduce the final migration window
Validate migration success
Track migration outcomes with item-level status, activity history, and detailed reporting.
Review migrated and failed items, confirm metadata and target locations, validate security mappings, and support user acceptance testing before completing the transition.
Key benefits
- Item-level migration reporting
- Failed-item and exception reporting
- Migration audit information
- Target validation and UAT support
In the spotlight: LifeArc
Working closely with Proventeq as our specialist technical partner, we were able to migrate from our legacy content management platform into Office 365 with confidence.
View the case study
LifeArc is a self-financing medical research charity. Our ambition is to transform the way diseases are identified and treated.
Solution provided
Migrated from Documentum to SharePoint Online, OneDrive and Teams.
Modernise your records with Microsoft 365