Proventeq’s Migration Accelerator vs Microsoft’s SharePoint Migration Tool

Atlanta Thompson

  |  

29 Mar 2021

Main body Proventeq's Migration Accelerator vs Microsoft’s SharePoint Migration Tool

When migrating content to SharePoint it’s essential to get it right first time, and there are fundamentally three approaches: lift-and-shift, clean-and-shift or lift-and-shift then clean.

Choosing to ignore the cleaning process should never be an option, particularly given that Analysts state that on average data becomes Redundant, Obsolete and/or Trivial (ROT) at a rate of 2.1% a month, meaning a third of data is outdated within a year.  

Given the cleaning process is fundamental to good data hygiene management, the question, therefore, is whether it should be carried out before or post-migration.  Leaving it to post-migration can be likened to kicking the can down the road and often results in the task not being undertaken effectively. A better approach is to conduct before the migration as this is the only way of ensuring outdated content does not clog up the new environment and consume budget and time excessively or unnecessarily. 

Given this best-practice approach, the question therefore is, which migration tool is best for your migration. 

Free tools vs paid tools

Microsoft’s native SharePoint Migration Tool (SPMT) is always a contender as it is free for Microsoft 365 users. However free is not always best as Microsoft’s SharePoint Migration Tool has its limitations. The complexity of your content estate and your desired migration destination will determine whether SharePoint’s Migration Tool will deliver the outcomes you need.

For simple SharePoint to SharePoint migrations, SharePoint’s Migration Tool, in most cases, will be sufficient but in many cases, such as those projects that involve high-volume, complex migrations where integrity, continuity and enrichment are a priority, you will need a more intelligent tool.  This is where Proventeq’s SharePoint Content Migration Tool, Migration Accelerator, is better suited.
 

Complex environments

Unlike SharePoint’s Migration Tool, Migration Accelerator supports a wide range of source systems. For example, in addition to the various Microsoft systems, such as SharePoint, OneDrive and Exchange, Migration Accelerator supports Citrix ShareFile, Documentum, OpenText, FileNet, iManage, M-Files, Oracle and Meridio migrations, to name but a few.  
 

Optimising and enriching business-critical content

Regardless of the source system, Migration Accelerator can clean and prepare your business-critical content, so it is optimised for the migration process.  This preparation includes the capability to update links inside documents with the source link in your new system to keep them active post-migration.

It also enables metadata to be enriched by easily configuring rules that allow values to be set in your new target system either informed by your source system or be computed as part of the rules. 
 

On-going cleaning 

In addition to the in-flight migration-related benefits, there are other post-migration benefits that SharePoint’s Migration Tool falls short of, for example, the ability for documents to be intelligently classified as they are created.  The AI-engine that powers Migration Accelerator intelligently recognizes and classifies unstructured data that is created by your business every day.

Another is the ability for Migration Accelerator to integrate a complete content portfolio by consolidating content from multiple source systems and repositories simply and quickly.
 

At-a-Glance Comparison Chart: Proventeq’s SharePoint Migration Tool (Migration Accelerator) vs Microsoft’s SharePoint Migration Tool 

Feature’s comparison

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Description automatically generatedProventeq’s Migration Accelerator

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Description automatically generatedMicrosoft SharePoint Migration Tool (SPMT)

Professional Edition

Enterprise Edition

Supports migration to SharePoint and OneDrive

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ü

ü

Supports migration from SharePoint Server 2010, 2013, 2016

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ü

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Supports migration from 16 legacy ECM connectors (view full list here)

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Simple setup with no installation on SharePoint server

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ü

ü

Migration Workspace management

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ü

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Reusable migration tasks

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Intuitive drag and drop UI for migration task creation

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ü

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Content type mapping

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ü

û

Enhanced source classification using Powershell Scripts

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ü

ü

Simple metadata mappings

ü

ü

ü

Complex metadata mappings using Powershell Scripts

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ü

ü

Content transformation

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ü

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Automatic user mapping

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ü

ü

Content structure (site/sub-sites) mapping

ü

ü

ü

Contribution folders migration (document migration)

ü

ü

ü

Website’s migration including navigation

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ü

ü

Automatic document links resolution

ü

ü

û

Incremental migration

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ü

û

Migration engine extensions

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ü

û

ETL based migration task execution pipeline

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ü

û

Parallel processing of tasks

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ü

û

 

To learn more about how Migration Accelerator can make your content migration an opportunity, not a challenge, contact us today. 

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