MS Syntex as a Service

Enhance your content management capabilities with Microsoft Syntex - integrate into your LoB applications and automate your critical business processes

Is your organization able to tackle its data growth?

As you grow as a business, one of the foremost pressing challenges is how to handle data growth. The quantity of knowledge produced each year by a typical business is increasing rapidly. As these data sets grow exponentially with time, it gets challenging to handle. With so much data available, how do you ensure you're turning your content into knowledge, achieving compliance, and enhancing productivity in your organization?
documents a day added to Microsoft 365
files in Microsoft 365 (5.1 EB)
200 petabytes of data is expected to grow each month for content in Microsoft 365 applications
monthly growth for Microsoft 365 content
Microsoft Syntex Adoption Shadow Card

Extensive content volumes and manual tasks can result in decreased productivity, missed sales opportunities, and increased overall operational expenses. To overcome these challenges, you require a fresh content management solution. Microsoft Syntex seamlessly integrates with M365, making it easy to adopt, implement into your existing infrastructure, and organize substantial content volumes within your company's workflow.

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Introducing Microsoft Syntex

Microsoft Syntex uses AI to enhance, organize, and manage your business-critical content - integrated into Microsoft 365, Teams, and workflows and analyze and protect content through its lifecycle. It’s been developed to infuse intelligent capability into everyday office applications and empower you with information and expertise by proactively pushing relevant content directly to you when you need it. With Syntex's AI-powered security and compliance, backup/restore are some of it's advanced content management features to mitigate any unexpected challenges. Rest easy knowing your content is secure.

Features and capabilities of Microsoft Syntex

Explore the functionalities and benefits of Microsoft Syntex, tailored to meet your specific needs.
Integration with Line of Business applications

Seamlessly integrate into your organization's processes (M365, Teams, and workflows) Intelligently classify, process, and streamline document management systems from the digitization of records, and automatic tagging, to implementation of automated approval processes, taxonomy tagging, and eSignature.

Optical Character Recognition (OCR)

With Syntex implemented, users can quickly identify the content of an image and create metadata tags to describe the image, which is an incredibly useful feature for industries that need to categorize and manage large volumes of visual content. Additionally, Microsoft Syntex can "read" handwritten text and convert this into digital text for use. 

Document understanding capabilities

Syntex uses custom models to extract specific keywords from structured documents. By defining particular keywords inside a structured document and then leveraging AI to recognize the type of information it is, classification can be applied to adhere meaning to a document. 

Automate metadata and tagging

By configuring Microsoft Syntex no-code AI models, you can automate metadata extraction and application of retention/sensitivity models for securing content without relying on manual intervention. Not only does this improve search accuracy, but it also manages your compliance risk.

Archive and backup in M365

Microsoft Syntex now offers the ability to archive, backup, and restore SharePoint Online, Exchange Online, and OneDrive. Preserve discovery, compliance, and content within your Microsoft 365. This reduces costs while maintaining metadata, and retention labels, safeguards most vital data, and retains flexibility in your chosen data storage locations.

Advanced taxonomy services

Taxonomy means your data is consistently managed and categorized across your Microsoft 365 estate. Syntex includes capabilities that let you watch and analyze term creation and usage throughout Microsoft 365. Syntex creates reports which show the usage and sends a copy to the SharePoint admin center.

Content AI solutions made possible with Microsoft Syntex

Microsoft Syntex AI amplifies human expertise, automates content processing, and transforms content into knowledge. It quickly and automatically classifies different document types and pulls out the key information in an easy-to-digest format. It aids file retrieval, integrates with business processes, and ensures cohesive governance of your digital assets. How else can you use Content AI Services with Microsoft Syntex?

Manage incoming documentation and data

Microsoft Syntex leverages artificial intelligence and machine learning to automate the capture, classification, and extraction of data from various types of business documentation throughout its lifecycle. This will help to reduce manual effort and minimizes the risk of errors and delays. 

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Automate processes like invoices with Microsoft Syntex Shadow Card

Invoice and order management

Streamline your invoice and order management system with Syntex, from digitization of records, and automatic tagging, to implementing automated approval processes. Identify important information and extract it as metadata. For example, with files with a consistent structure such as invoices, you can create rules that automatically extract and tag key information like invoice date and total.

Document signage requests

An electronic signature authentication can be used to verify the identity of the person signing a document. Syntex lets you send eSignature requests and the document stays in Microsoft 365 while it’s being reviewed and signed. Electronic signatures accelerate turnaround times, enable seamless user experiences, and reduce costs. 

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Manage incoming documentation and data Shadow Card

Accelerate knowledge capture and discovery

Syntex can be used for document understanding, and it can pull out particular keywords inside a structured document and leverage AI to recognize the type of information it is, and then extract or classify it. With quicker retrieval of documents, you'll be able to speed up information retrieval. This extends to retrieving data for backup and archiving - you'll be able to locate and then backup/restore your content accordingly. 

Leverage AI in your workplace to manage your content more effectively. Download our eBook today

Content AI

Discover how AI can be leveraged to manage the content lifecycle in the digital workspace with Microsoft Syntex.
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Proventeq is here to simplify the complex, so you can focus on what matters most for your business and take your organization's content management to new heights


Understand and auto-assembly content, and integrate into Microsoft 365 and Teams.


Discover, create, process, integrate workflows, and manage invoices and orders.


Enable security, compliance, backup/restore, and advanced content management.

Adoption of Microsoft Syntex in your organization

From assessing your organization's unique needs and challenges to deploying a customized adoption plan and solution including ongoing training and support, our team of experts will guide you through every step of the adoption process.

As a Microsoft Solutions Partner for Modern Work and a Microsoft Content AI Partner Program Charter Member, we have created three Syntex Service offerings to help organizations like yours effectively adopt Microsoft Syntex as part of your M365 Enterprise Plan.

Proventeq SharePoint Services & Solutions

Discover and strategize

  • We can provide insights and rich discovery reporting about your estate and then advise and formulate a document management strategy for your business
  • We'll help you to define your metadata strategy and approach and the role that Syntex can play in it
  • Connectivity to external data sources
  • Configuration of search connectors and setup of Knowledge & Content Centre Architecture

Assess your current state

Classify and organize

  • Developing and applying a corporate taxonomy to your content, optimizing your knowledge graphs
  • Automatic classification and routing of content using Proventeq's Content Productivity Suite which includes Content Analyser and Content ClassiFile
  • Build and architect an enterprise search to improve findability
  • Build a custom solution based upon your unique business requirements and process automation objectives

Classify and optimize

Proventeq SharePoint Services & Solutions
Enable enterprise-wide adoption of SharePoint

Governance review & set-up

  • Simplified permissions management
  • Request management to support creation and archival of knowledge assets with approval workflows
  • Implementation, covering the set-up, integration with line-of-business applications, to training the AI within Syntex
  • Training and support on everything relating to Syntex, for both IT and non-IT professionals in your organization

Review and implement

The benefits you can expect when Syntex is implemented:

Streamline everyday tasks and increase efficiency

Speed up the process of manual and repetitive tasks with Syntex which can automatically tag, label and organize content.

Improve productivity

Automate repetitive tasks that eat up valuable time, allowing you and your team to work smarter. This helps to improve overall business performance.

Reduce human error

Automated workflows reduce the risk of human error, increasing your and your client's confidence in a job well done. Work smarter, not harder!

Enforce security and compliance

Enforce security and compliance with automatically applied sensitivity and retention labels (integrated with Microsoft Information Protection).

Simplify search and collaboration

Make better use of your time with precise natural language and form-based search, that allows for more effective collaboration.

Cut down on management admin

A 40% increase in productivity is expected when AI is enabled in a company. By automating processes, such as approval workflows, you can save decision-making time.

Swoosh Curve
Rethink your content management

Discover the potential of Microsoft Syntex as a service today