15 Oct 2020
Typically, these organizations have third-party outsourced scanning or document processing companies that collate and manage the documents generated through their business.
How Proventeq's Content Integrator enables Intelligent Document Processing
These companies classify the documents using metadata before sending them to the customer's IT environment. While legacy batch file applications have served their purpose for a long time, they have become inefficient and complex to manage. Organizations are looking for ways to decommission these applications and move to more modern document management and processing systems.
Leveraging new technologies for legacy batch files
One solution is to leverage Content Integration and Document Ingestion to help streamline the process of moving away from legacy batch file applications. Content Integration allows multiple content sources including legacy applications, databases, and other systems to be embedded into a single source or unified system. Document Ingestion helps to automatically retrieve or access both digital and physical documents from multiple sources quickly. This can help your teams to uncover hidden insights and make business critical decisions efficiently.
Together, Content Integration and Document Ingestion processes can help your business to streamline the process of moving away from legacy batch file applications to have your enterprise data in one central location, which is easy and fast to retrieve.
Benefits of Document Ingestion
Organizations can gain the following advantages by leveraging Content Integration through the Document Ingestion process:
Streamline storage and retrieval:
Reorganize content silos residing in different business systems and establish a unified system. Consolidate information and data stored in different business systems and create one centralized repository. This will ensure that all data is up-to-date, accurate, and consistent across multiple systems, eliminating any discrepancies and redundancies, preventing duplications and creating a “single source of truth.” This helps to streamline business processes, and increase efficiency
Keep up with cost and productivity:
Content Integration and Document Ingestion processes can also help organizations to reduce costs by eliminating the need for manual processes and streamlining the process of moving data from one system to another. Organizations can reduce their operational costs and increase efficiency, saving you time and money, and able to focus on more critical tasks.
Maximize content value through clean searchability:
Transform content to become clean, searchable, and maximize its value. Organizations can quickly and securely access data from multiple sources in a unified manner. This eliminates the need for manual processes and ensures that data is kept up-to-date and secure. In essence, it is about making sure your content is retrieved quickly when needed and also enforcing authentication protocols to ensure only authorized users have access to the data.
Remove ROT data and improve content findability:
Create a lean content landscape by removing any redundant, outdated, or trivial (ROT) data. Document Ingestion also, enhances your content findability - your content is structured and organized. Streamline your content landscape and make it easier for teams to quickly access the content they need.
How Proventeq can help
We understand that intelligent document processing is quite an intensive process and involves bespoke development. However, Our Content Integrator can simplify this process and enable a seamless transition away from your legacy batch file application(s) to have your enterprise data in one central location, integrating with your line of business applications like Salesforce, Office 365, Dynamics 365 and more - which is easy and fast to retrieve.
Proventeq’s Content Integrator can be configured on-premises or in the cloud to allow periodic Document Integration for documents coming in through multiple sources. Your content can be classified with the right metadata into a platform like SharePoint or other cloud-based content management systems.
Additionally, we want clients to modernize their ECM platforms by enabling effective collaboration with legacy ECM platforms - documents from their legacy ECM platforms can be synchronized with platforms like SharePoint and Microsoft Teams for modern workplace enablement. Clients can also preserve their contents digitally by actively synchronizing content from legacy ECM platforms to digital preservation platforms like Preservica to ensure that their digital content is secure and accessible in the future.
We’re using our Content Integrator to help clients streamline their storage and retrieval, remove redundant documents, decommission legacy document management platforms, and move to cloud-based content management.
Take advantage of Proventeq's Content Integrator to streamline your intelligent document processing today! Book a demo to schedule a free consultation.
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