Across the GCC, governments are rapidly advancing their digital and AI agendas. The UAE and Qatar have already taken significant steps toward cloud-based information estates, giving them a strong foundation for secure, large-scale Copilot adoption. As regional momentum increases, it is essential that all ministries ensure their information landscape is modern, unified, and ready for AI.
A core lesson from early adopters is clear:
• Copilot and enterprise AI cannot deliver meaningful value when government information remains trapped in legacy systems.
• Fragmented, unstructured, or poorly governed repositories must be modernised before AI can be deployed responsibly.
Why This Matters for GCC Governments
• Regional leaders are moving quickly. As the UAE and Qatar establish AI-ready government platforms, the rest of the region must modernise to keep pace and ensure interoperability
• AI requires trustworthy, well-structured information. Copilot depends on clean metadata, consistent permissions, and unified repositories to provide accurate, context-aware responses
• Legacy platforms limit transformation. Systems such as IBM FileNet, AS/400, Oracle ECM, and departmental shared drives hinder collaboration, create operational burden, and prevent AI from accessing institutional knowledge
• Governance is essential for secure AI adoption. Without strong information architecture and controlled access, AI introduces risks of oversharing, inconsistent decisions, and compliance breaches.
Strategic Steps for Ministries Preparing for Copilot
1. Modernise Legacy Content Repositories
Migrate and consolidate information from systems like IBM FileNet, AS/400, Oracle repositories, and shared drives into Microsoft 365. This creates a secure, future-ready foundation while reducing dependency on ageing infrastructure.
2. Establish a Government-Grade Information Architecture
Introduce standard metadata, classification, taxonomy, and permissions rationalisation to ensure Copilot understands context, ownership, and sensitivity across all ministries.
3. Enable Responsible, Scalable Copilot Adoption
Develop governance frameworks, readiness assessments, and workforce capability programmes so ministries can deploy Copilot confidently and consistently.
How Proventeq Supports GCC Government Transformation
Proventeq delivers a Microsoft-aligned, turnkey modernisation approach proven with major regional public-sector organisations. We help ministries:
• Transition from legacy platforms into SharePoint Online
• Enrich and structure content for AI use
• Strengthen governance, security, and compliance
• Prepare for safe, scalable Copilot adoption aligned to national digital goals
Our experience with large, complex content estates across the Gulf demonstrates that modernisation is the single greatest accelerator of government AI readiness.
Recommendation for Government Leadership
To align with regional digital leaders and ensure the government is prepared for AI-driven public services:
1. Prioritise the modernisation of FileNet, AS/400, Oracle, and shared-drive repositories
2. Establish unified information governance and architecture across ministries
3. Deploy Copilot only once secure, structured data foundations are in place
This sequence ensures responsible AI adoption, maximises the value of Microsoft investments, and positions the government as a leader in the GCC’s digital transformation landscape.
