Guidehouse

$1 Million in Cost Savings and Enhanced Security through a Cloud Office Modernization project

Key Results

saved annually

of ROT data was identified and removed

40gb of data migration migration per hour

of data migrated per hour

Client Overview

Guidehouse is a leading global provider of consulting services with over 8,000 professionals in more than 50 locations. Following a significant business acquisition and period of organic growth they were looking to update their digital workplace system to match their increased size and growth ambitions.

With complex technical requirements, the business needed an advanced migration tool to support the big move. However, they struggled to find one which would work with their highly regulated Microsoft 365 Government licenses; which is a requirement to work with their Federal and Public Sector client base.

After an initial consultation, our migration team assured the Guidehouse team of Proventeq's capability to develop a solution which would work with highly restricted Microsoft 365 Government tenants.

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LOCATION

USA

SECTOR

Management Consulting

SOURCE

Citrix ShareFile

DESTINATION

SharePoint Online

Client Challenges

GCC High compatibility required

Many migration solutions support migration to Microsoft 365 Global; however, almost none are natively compatible with Microsoft 365 Government because of its security and governance complications.

High cost with license duplication

Guidehouse was already paying for Microsoft 365, including SharePoint, but wasn't utilizing it. Keeping their legacy Citrix ShareFile system would cost an additional $1 million annually, making migration a compelling choice.

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Proventeq's Solution

Configuring tools to fit GCC High

Our experts configured Migration Accelerator and quickly redeveloped its capability to connect with the US Microsoft 365 Government Cloud.

Decommission of legacy system

We developed a strategy to decommission Guidehouse's legacy ShareFile system to fully utilize Microsoft 365. By using SharePoint as part of the existing Microsoft 365 subscription, the company eliminates the additional licensing cost with their legacy system.

Restructuring data

Ahead of the SharePoint rollout, we analyzed and resolved potential data errors. By restructuring and reclassifying the data, we achieved enriched content, enhancing accessibility, navigation and collaboration within SharePoint.

Ensuring security & compliance

Using our discovery filter, we segmented thousands of documents into shared folder types for SharePoint and personal folders for OneDrive while retaining the same folder-level security and metadata. Documents were stored in specific document libraries to ensure security and compliance.

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The Results

Significant annual cost savings

Guidehouse was using and paying for Microsoft 365 and Citrix ShareFile licenses, which was not cost-effective. Decommissioning their legacy Citrix ShareFile system to use SharePoint has saved them an additional annual cost of $1 million.

Enhanced security & compliance

The company has benefited from advanced security features in SharePoint Online Libraries, including role-based permissions, Data Loss Prevention (DLP) and retention policies, while staying compliant with GCC High security standards.

Removed 22% of ROT data

Our migration design and configuration reduced data size from 18TB to just 14TB by excluding redundant versions of archive files. With less quality data to migrate, our client achieved the same migration goals on a quicker timescale.

We were genuinely surprised with Proventeq's ability to change the code in days, enabling us to easily connect with GCC High, something many other solution providers couldn't achieve.

Mindaugas Laucius,

Chief Enterprise Architect

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Ultimately, it was the flexibility and technical support which impressed the Guidehouse team. Proventeq’s Migration Accelerator helped to make their
migration to SharePoint a resounding success.

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