Hays Recruitment

Improved User Experience, Streamlined Operation and Enhanced Security through a Custom Migration Solution built on Liferay

Key Results
Custom Migration built on Liferay for Hays Recruitment image left shadow
Custom Migration built on Liferay for Hays Recruitment top right square
50% more efficiency on document search.
less time spent on file searches
1000+ users benefited from improved efficiency
users benefited from improved efficiency
1 million + documents migrated
documents migrated

Client Overview

Hays Recruitment are leaders in specialist recruitment and workforce solutions, offering advisory services such as learning and skill development, career transitions and employer brand positioning. With over 8,000 employees in 380 offices across 27 countries, they place on average 80,000 people in permanent jobs & 300,000 into temporary roles annually.

They needed to enhance their website interface and search functionality to streamline user experience for candidates and recruiters. Proventeq helped by building a custom solution using Liferay capabilities and API integration with SharePoint Online. Our team were contacted to facilitate this digital transformation because of our proven expertise and experience in using Liferay DXP to help transform digital experiences for businesses.

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LOCATION

UK

SECTOR

Recruitment, Consulting

SOURCE

OpenText eDOCS,
Oracle WebCenter

DESTINATION

SharePoint Online, Liferay

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Client Challenges

Hays Recruitment Challenges
Complex and multiple datasets

They faced the challenge of migrating over 1 million items from OpenText eDOCS to SharePoint, along with transitioning its Oracle WebCenter Intranet to Liferay Site. This project was complex due to the involvement of multiple databases.

Issues with file search

Accessing millions of candidate CVs in their legacy system was challenging, so they needed to migrate to a flexible platform with advanced search functionalities.

Complex user interface

Migrating from Oracle WebCenter Intranet to Liferay Site required replicating and modernizing the user interface post-implementation. Redeveloping existing business applications to meet current and future business needs can be quite complex.

Advanced security required

Recruitment portals handle sensitive information, including the personal details of job seekers. Stakeholders were concerned about managing and protecting this business-critical data and meeting compliance requirements.

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Proventeq solution

Proventeq's Solution

Pre-migration checks

Our team performed a comprehensive discovery and analysis of their content across the multiple databases to identify and address any inconsistencies and data errors before migration.

Streamlining file search

OpenText eDOCS content was migrated to SharePoint as a central repository.
To enhance data search for stakeholders, we then used API integration to connect the custom Liferay portal to SharePoint. This displays geo-specific candidate information directly within the Liferay portal, retrieving data seamlessly from SharePoint Online.

Optimization user interface

Following the migration from Oracle WebCenter to Liferay site, our team focused on modernizing the user interface, using well-defined requirements and navigation paths to enhance the experience for site visitors.

Audit trial & compliance

We ensured every piece of data was aligned with best practices through audit trials, including resolving any inconsistent files and mismatches.
All digital assets were transformed to Liferay with Web Content Accessibility Guidelines (WCAG) standards.

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The Results

Streamlined search & user experience

The API integration between Liferay and SharePoint Online has enabled recruiters to easily access over 1 million candidate CVs based on geographical location. With an optimized user interface, users can easily navigate the website, improving the overall user experience.

Improved operational efficiency

Liferay's flexibility and scalability allowed us to customize a platform tailored to Hays needs. This has enhanced their recruitment efforts, streamlining the hiring process and reducing resource demands.

Achieved security & compliance

SharePoint's advanced security features have empowered Hays
to govern, secure and manage their content within a single repository.
By implementing WCAG technical standards on the Liferay site, their website accessibility has met compliance requirements.

Building on existing UI and maintaining user functionalities was a potential challenge. However, by using Liferay’s flexibility, we created a custom digital experience which met Hays’ business requirements.

Liferay DXP Team,

Proventeq

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Our team utilized the Operational Management Information platform using Oracle BI as the front end and SSAS as the back end. We also ensured that all data adhered to the migration rules observed, which involved addressing any conflicting files to ensure a successful migration process for Hays Recruitment.

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