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University of Houston Downtown - Legacy Website to SharePoint

The University of Houston–Downtown (UHD) is a state university in the University of Houston System. Founded in 1974, UHD is the second-largest university in the Houston area with more than 14,000 students. Proventeq migrated all web content from UHD’s legacy website to SharePoint 2013, including web pages and all linked images and attachments (documents, videos etc.).

The challenges

  • Extract all the legacy web pages, images and PDF documents from site
  • Transform the web content by restyling the content and remove old code to make it SharePoint-compatible
  • Load the web content into SharePoint 2013 in a site-subsite hierarchy, as per a defined source-target structure mapping
  • Associate the correct Page layout & set the Title and other metadata attributes as per the rules
  • Ensure Images were loaded into the correct page Assets library and Documents into the Documents library of the Site
  • Resolve the Links and Images within each page to point them to items loaded into SharePoint

The Migration Solution

Our team configured our Proventeq Migration Accelerator for SharePoint 2013, with source connector for Legacy websites allowing for rapid deployment of content from source to target system. We configured complex rules for metadata mapping and HTML transformation, allowing the University of Houston Downtown to move content like-for-like to their SharePoint system.
This allowed us to provide an expedited migration to SharePoint 2013 for the client, with the ability to migrate all relevant metadata.
We also configured reusable rules and mappings to enable content restructuring, content cleansing, as well as multiple reprocessing.
Finally, our team performed an item level audit during migration ensured completeness of migration and ensured data integrity.

The Results

  • A flexible solution - Through our migration expertise and with the use of our rules-based product, we delivered an end-to-end solution that answered all the business needs 
  • Consolidation and metadata retention – Content stored in disparate source systems, including archived data, were consolidated and standardised along with all their metadata  
  • Data consistency and reliability – An item level audit ensured that every content was successfully cleansed, transformed and migrated to comply with the constraints of the new environment 
  • Major cost benefit – Automation of complex migration processes, and reuse of the same process for different source systems ensured reduced effort and delivered saving of cost and time.  
  • Smooth transition – With Proventeq advising on best practice for the new SharePoint libraries, the client could get up and running soon after migration was complete.