Our team produced detailed analysis reports to illustrate DSOA’s existing content landscape. This analysis also allowed our migration experts to highlight data inconsistencies and potential issues that needed to be handled prior to migration. Content from various logical department folders within the FileNet object store were mapped and migrated to various site collections and sites. Some content originally stored in hierarchical FileNet folders was flattened and tagged with relevant metadata for classification.
Since content in FileNet was classified with over 200 document classes, migration rules were set up to consolidate the content portfolio into less than 20 Content Types. This solution provided an expedited migration to SharePoint with the ability to migrate all relevant metadata.
Additional metadata had to be generated based on existing document class attributes. The last 5 revisions of documents were migrated together with all invalid characters and patterns being substituted to comply to SharePoint file naming restrictions.
Documents that were related but originally stored across multiple folders were migrated into SharePoint Document Sets. Using inbuilt features and process in the Migration Accelerator, we staged DSOA’s migration over several weeks to alleviate departmental downtime.